HUB Assistant

HUB Assistant
by admin / February 24, 2026

Now Hiring

A full-time, hourly-paid position, with 2 weeks of accrued vacation.
40 hours per week, with a 90-day probationary period.
Location address: 2701 Morgan Rd, Bessemer, AL 35022

Our most important function is as a ministry. People come first. No matter what
task is at hand, we do everything in our power to make a place for everyone. We
stop and listen, we pray, and we help encourage gifts, skills, and purpose. We
foster relationships with people where they are, whether in abundance or crisis.
Our vision reflects the basics of the early church: “We all have a need; we all have
something to give. If we all share what we have, we all have what we need.”
Grace Klein Community ? Website

3/25/26, 1:29 PM HUB Assistant - Grace Klein Community

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Position Summary
We are seeking a highly organized and proactive HUB Assistant to support our
FeedBHM Bessemer team. The role is ideal for someone who thrives in a fast-paced,
mission-driven environment, is detail-oriented, and excels in both written and
administrative tasks.

Primary Responsibilities (including but notlimited to)
Administrative Support
Answer phone calls, respond to emails, and manage correspondence with
professionalism and care.
Maintain accurate and updated records for volunteers, donors, and partner
organizations.
Prepare documentation, reports, spreadsheets, and forms as required.
Organize and archive physical and digital files, including volunteer waivers, donation
receipts, equipment logs, and vehicle records.
Maintain communication with the Program Coordinator and Area HUB Coordinator
for administrative needs, questions, and overall operational support.
Volunteer Coordination Support
Assist with volunteer sign-in processes and waiver form collection.
Support volunteer orientation processes.
Assist in coordinating large serve teams alongside the Volunteer and Serve Team
Assistant.
Food Donation and Intake Support
Assist with receiving and inspecting food donations for safety and quality, equipping
volunteers and staff with clear instructions to assist in the process.
Assist with the loading and unloading of food donations.
Assist with accurately weighing and logging incoming food donations in accordance
with FeedBHM tracking procedures, while actively engaging volunteers in the
process and ensuring on-site staff are equipped with the knowledge and tools to
perform and support the task.

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Proactively manage incoming food requests daily, maintaining clear and effective
communication with the FeedBHM Hoover HUB to coordinate and meet requests
requiring support or collaboration between both locations.
Support the organization’s mission to reduce food waste by preserving food past the
point of human consumption through appropriate preservation methods, equipping
volunteers with the necessary tools and instructions to carry out the process, and
ensuring supporting staff are knowledgeable and prepared to assist or lead.
Support documentation of food rescue efforts, including item weight logging and
database entry.
Follow and promote safe food handling practices daily.
Facility, Office, & Inventory Support
Assist with inventory tracking of supplies needed for donation sorting, storage, and
packing, while also keeping track of basic items needed for operations at the
Bessemer HUB and office, such as cleaning supplies, paper products, toiletries,
pallet wrap, resource flyers, and other essential items, to ensure smooth daily
operations.
Assist with organizing, tracking, and stewarding food inventory with accuracy and
attention to detail.
Monitor partner needs and coordinate pickup/pull schedules with efficiency.
Practice strong time management and multitasking skills (ex. eating while working).
Assist with organizing and maintaining the order of donation pallets, including
relocating them as needed and determining the most effective way to arrange items
when new pallets arrive.
Support the upkeep of the outside property, including the compost area, pallets,
watermelon bins, farmer food section, and dumpster area, through volunteer and
staff support.
Support for Special Events & Daily Operations
Assist in coordinating logistics for special drive-thru events.
Assist in preparing printouts, signage, and supplies for Grace Klein Community
events and outreach efforts at FeedBHM Bessemer.
Assist in the communication of closures and key updates via group messages and
email.

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Assist in providing content needed to promote special drive-thru events.
Assist with long-distance runs, including trips to Decatur, GA, and other locations as
needed, as well as pulling trailers when required.
Work Environment & Maintenance
All staff are responsible for the cleanliness and upkeep of their immediate workspace.
This includes, but is not limited to:
Basic daily tidying and organization
Regularly taking out trash and recyclables
Ensuring shared equipment and common areas are left clean after use
Reporting any maintenance or sanitation concerns promptly
Maintaining a clean and safe environment is essential to our collective well-being
and reflects our commitment to stewardship and respect for shared spaces.
Ensure all areas are tidy and presentable for staff, guests, and volunteers.
Additional Expectations
Be a welcoming and calm presence to all who interact with the organization.
Support conflict resolution processes with grace and discretion.
Be willing to pray, listen, and refer individuals appropriately as situations arise.
Foster an environment of dignity, respect, and teamwork.
Foster a “no work is beneath me” mentality.
Reflect the ministry values in both speech and conduct.

Skills and Qualifications
Excellent organizational and communication skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams
Adaptability and resourcefulness in a fast-paced, community-oriented environment
Commitment to confidentiality, compassion, and ministry values
Prior administrative or nonprofit experience preferred
Must be comfortable lifting an average weight of 30-50lbs or more at times.

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Willingness to learn to operate bobcats and other in-house equipment

Notes
Regular working hours are Monday through Friday, 8:30 AM to 5:00 PM. Flexibility is
expected in responding to unforeseen circumstances, including occasional Saturday
work as needed.
Flexibility may be required for events, special projects, or peak service days.
The employee will participate in a rotational schedule for Saturday serve teams. The
employee can secure extra hours to lead serve teams on Saturdays, or time can be
adjusted ahead of time, pending supervisor approval.
Hours are to be recorded on Isolved daily and confirmed at the end of the day every
Tuesday. Time off is requested on the same platform.
Payroll is via direct deposit and paid weekly.
The position reports to the Program Coordinator.

Application Process:
Interested candidates should submit a resume and cover letter outlining their
qualifications and interest in the position to Natalie King at
natalie@gracekleincommunity.com. Please include “HUB Assistant – Job Application” in
the subject line of your email.