Program Coordinator Assitant (2)
Program Coordinator Assistant
A full-time, hourly paid position, 40 hours per week.
Location address: 2701 Morgan Road, Bessemer, AL 35022
Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering
community, addressing food insecurity, and promoting sustainability. We work
collaboratively with local and global partners to serve those in need, building
relationships to create lasting impact.
Our most important function is as a ministry. People come FIRST. No matter what
task is at hand, we do everything in our power to make a place for everyone. We
stop and listen, we pray, we help encourage gifts, skills, and purpose. We foster
Grace Klein Community ?Grace Klein Community ? Website
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relationships with people where they are, whether it is in abundance or crisis. Our
vision comes down to the basics of the early church: “We all have a need; we all
have something to give. If we all share what we have, we all have what we need.”
Position Summary
The Program Coordinator Assistant supports the planning, coordination, and volunteer
oversight for Grace Klein Community program initiatives. The role assists with day-to-
day program operations, helps ensure events and distributions run smoothly, supports
efforts to secure financial support and sponsorships, and contributes to strategies to
strengthen community engagement. The ideal candidate must excel in a fast-paced
environment, demonstrate resilience when managing numerous concurrent projects,
maintain exceptional attention to detail, think critically and rapidly, and effectively
coordinate multiple tasks simultaneously.
Key Programs Focus
Give & Take Room
Shoe Program
Book Club
We Sew Love
Green Bin Initiative
Etsy
Quarterly Thank-You Notes
General Responsibilities (including but notlimited to)
Secure business, church, and organizational partners to support Grace Klein
programs.
Secure tangible donation partners aligned with program needs.
Secure financial donation partners aligned with program needs.
Secure donation barrel partners for donation collections.
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Secure event locations and coordinate event dates/times.
Administer barrel partner commitments, including drop-offs and pickups.
Administer individual donor drop-offs.
Reporting program progress.
Data tracking related to partner commitments.
Identify partners to thank via social media or personal notes.
Volunteer oversight and task delegation.
Recruit volunteers to support program initiatives.
Setting up volunteer sign-up platforms.
Creating awareness of volunteer opportunities.
Volunteer training, scheduling, delegation, and task supervision.
Assist with all program distributions and events.
Assist with intern oversight, ensuring interns are well-equipped, trained, and
knowledgeable about program operations and processes to effectively support and
strengthen all program areas.
Maintain overall order and organization of the Community Outreach Hall.
Keep office spaces clean, organized, and free of clutter.
Program-Specific Responsibilities (including but notlimited to)
Give & Take Room
Assist with promotional efforts to increase community participation.
Acquire sponsorships and new donors.
Data entry and tracking.
Inventory flow, staging, and organization.
Create awareness of needs and opportunities.
Shoe Program
Data entry and tracking.
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Promotional efforts and community engagement.
Secure barrel partners and organize shoe drives.
Facilitate shoe pick-ups and organize volunteer support.
Book Club
Record keeping and data entry.
Promote the program through social media and community channels.
Acquire partnerships for new and used books.
Develop partnerships to provide books or literacy kits to families and organizations.
We Sew Love
Facilitating and delegating sewing and crafting projects to volunteers.
Communication with the We Sew Love team regarding pressing needs.
Ensure organized coordination of materials and project assignments.
Green Bin Initiative
Drive bin collections at four locations to maximize revenue.
Monitor all four bin locations and ensure consistency in donation flow.
Ensure only out-of-season or unusable clothing (stained, torn, smelly, etc.) is
designated for bins.
Support logistics for distributing bags to various locations and improving overall
initiative efficiency.
Etsy
Promoting and increasing visibility for the Etsy store.
Etsy storefront updated with current listings, descriptions, and product photography.
Fulfill Etsy orders accurately and on time.
Maintain the in-office storefront area so it is clean, orderly, and shopper-ready.
Organizing materials and inventory related to Etsy operations.
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Quarterly Thank-You Notes
Create quarterly template drafts for approval.
Recruit volunteers to assist with writing thank-you notes.
Ensure thank-you notes are written and mailed promptly.
Maintain inventory of supplies and request replacements as needed.
Update Monday.com with tracking and progress.
Qualifications
Strong organizational skills and attention to detail.
Ability to manage multiple programs and projects simultaneously.
Excellent communication and interpersonal skills.
Experience in volunteer coordination, working with volunteers, and community
engagement preferred.
Experience in coordinating community projects and events preferred.
Comfortable working independently and as part of a team.
Ability to track inventory, donations, and program progress using data systems.
Strong written and verbal communication skills.
Creative skills or interest in promotional content and community engagement.
Comfortable managing merchandise, displays, and order fulfillment (Etsy/storefront).
Strong problem-solving skills and flexibility to respond to evolving program needs.
Ability to maintain professionalism with donors, volunteers, and community partners.
Proficiency in basic computer tools (email, spreadsheets, Microsoft Office, online
platforms, and Monday.com).
Notes
This position reports directly to the Programs Coordinator.
General work hours are Monday–Friday, 8:30 AM–5:00 PM.
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Flexibility is required, as some days may require earlier start times or later end times
based on program needs, especially during distributions and events (diaper
distributions, School Supply Distribution, Christmas, and shoe pick-ups).
Weekend flexibility is required, as staff participate in a rotating schedule to lead
serve teams.
Must be willing and able to lift 25lbs+.
Application Process:
Interested candidates should submit a resume and cover letter outlining their
qualifications and interest in the position to Natalie King at
natalie@gracekleincommunity.com. Please include “Program Coordinator Assistant –
Job Application” in the subject line of your email.
